Project Managing the Build

If everything is organised, the Build is likely to be an enjoyable experience for you

project management requires you to take charge!
If you feel you can do the project management, take charge!

One of the pleasures of building your own home is that you can choose how involved you want to be. If you are a budding project manager and you master your brief, the experience can be very rewarding and enjoyable. However, you will need to apply considerable time and hard work in keeping the build on track and on budget. Your skills (possibly learned on-project) will include:

  • Selecting the right suppliers
  • Managing the budget
  • Planning ahead
  • Motivating the workforce (tea and bacon butties!)

Manage the Project

With the right personal and technical skills, you can manage the project

A successful self-build requires a capable Project Manager. The person who takes on this role requires a mix of personal and technical skills:

People Management

The project manager will be dealing with the architect (or designer), planning officers, building control inspectors, tradesmen, service suppliers and many others.

Organisational Skills

The primary objective of the project manager is to complete the project on time and within budget. In essence, this person needs to be good at figures, be able to organise and have a focus on results.

There is a wide range of tasks to complete. It is the project managers job to schedule these tasks in the right order, ensuring that labour and materials are in the right place at the right time. Staying up-to-date with energy-efficiency technology is important so that new practices can be implemented smoothly. Good communication is also key, ensuring everyone is kept informed so that delays and misunderstandings are minimised.

Balancing time, quality and money

The decisions made by the Project Manager will always be a compromise between the main drivers of time, money and quality. If you are appointing someone else as project manager, you need to communicate which of these 3 drivers is the most important. This also applies when you are the project manager. You need to have clarity about your own principal driver!

Consider each of the 3 drivers:

Aiming for a short build time

If completion on time or earlier is the main objective, you will need to pay more to get the trades to work unsociable hours. However, if you are pressuring the trades to finish, the quality of their work might not be the best. There might be occasions when a trade needs to repeat the work.

Where build time is compressed, this means that the project manager needs to work harder. The project manager needs to work more hours each day in order to stay ahead of quote submissions, material ordering and scheduling changes. Inevitably, mistakes occur when working under pressure and this adds to the stress experienced on site. A pressured workforce is not always conducive to a smooth build operation.

Aiming to save money

Having the main focus on cost control can impact on the quality of the finished house. By taking the lowest quotes to keep costs under control, there is a danger that a lower standard of contractor will be employed. This is because the best contractors are usually in high demand and will submit relatively high quotes.

Aiming for quality

Where quality is more important than the budget or the schedule, there will be different problems to handle. The main challenge will be to ensure that all the tradesmen are providing work of a consistently high quality. You will be paying more and allowing more time to achieve the desired quality.

Types of Project Manager
Architect

Employing an architect as Project Manager could turn out very expensive if the architect is billing you on a percentage of the overall build costs; there is little incentive to keep costs down. Be alert to the architect sub-contracting the work to someone else as they will charge for managing that person!
However, with the right architect and a fair fee arrangement, this could be a stress-free solution for you.

You can find a selection of architects with a self-build portfolio on the Professionals page.

Main contractor

Your contract with a main contractor can include project management within the package price. It usually turns out cheaper than engaging the architect as project manager.

Self-employed project manager

If you are not using a main contractor or a package supplier, a self-employed project manager is a good option. You gain from their experience and it’s probably cheaper than you giving up a well-paid job to do it.

You can find a selection of self-employed project managers on the Professionals page.

Shell Package supplier

There are several different types of package provided by these suppliers. Project Management services are offered at 2 levels:

  • Turnkey package – the supplier manages the entire project and then hands you the keys to the house
  • Shell-only package – the supplier project-manages the design, fabrication and installation of the shell. The rest of the build is down to you.

You can find a selection of Shell Package suppliers on the Professionals page.

DIY

The DIY option is where you take control of the entire project. If you need some training, there are several project management courses run especially for self builders. Check out the Buildstore Self-Build Courses.

Duties of a Project Manager
Daily duties

On a daily basis, the project manager will:
• Attend the site
• Be aware of the progress of all aspects of the site
• Assess the quality of the work
• Ensure the completed work is in line with the plans
• Know what tasks are currently in progress
• Manage the housekeeping, including rubbish removal, site security, Health & Safety etc

Weekly duties

On a weekly basis, the project manager will:
• Run a site meeting to review completed work and to agree the work for the current week
• Plan the forthcoming tasks, including ensuring the required materials and plant will be delivered on time
• Ensure timely payments to contractors and material suppliers

24/7 duties

On an ongoing basis, the Project Manager will manage a critical flow chart. For each task, the Project Manager will :
• establish any required preceding tasks
• set the likely minimum and maximum duration periods
• Identify who will do the work

If the task is weather-dependent, the Project Manager needs to build some slack into the chart or be ready to assign alternative tasks.

Where the project is affected by time over-runs, delayed materials and no-shows by contractors, the Project Manager needs to adjust the schedule accordingly. By keeping the critical flow chart maintained on a daily basis, such schedule interruptions can be swiftly accommodated.

Related Resources

  • 7th May 2019

    General duties of the Project Manager

    It's useful to take a brief overview of the general duties of the Project Manager if you are considering employing such a person on your Self Build....

  • 28th March 2019

    Financial skills of a Project Manager

    A very important part of the Project Manager role on a self build is financial management; you will need to be aware of the required financial skills...

  • 28th March 2019

    Could you Project Manage your Self Build?

    You may be confident that you could manage your Self Build but do you realise how much you need to know? Do you have the knowledge to...

  • 28th March 2019

    The People Skills of a Project Manager

    There are a range of People Skills required by the Project Manager on your Self Build. As the prime decision-maker on site, the Project Manager needs a...

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